AEPSi™ Provider Guide

Contents

Introduction

About AEPSi

1. About the AEPSi™ Provider Guide
2. Section 1: Logging In
   • Forgotten Username or Password
3. Section 2: My AEPSi
   • My Children
   • Calendar
   • What’s New
   • Messages
   • Assessments in Progress
   • My Reports
4. Section 3: My Children
   • Add a New Child
     • Creating a Child Profile
5. Section 4: Child Summary
   • Profile
   • Recent Activity
   • Calendar
   • AEPS Tests
   • Child Journal Recent Entries
   • Family Reports
   • Child Reports
6. Section 5: Child Profile
7. Section 6: Child Calendar
   • Adding a Calendar Entry
   • Viewing/Editing/Deleting a Calendar Entry
   • Printing Calendar
8. Section 7: Child Journal
   • Adding a Child Journal Entry
9. Section 8: Child Team
10. Section 9: Child Assessments

• Creating a New CODRF
  • CODRF Summary Page
  • CODRF Summary
  • Accessing the AEPSi Curriculum Reference Guide
  • Selecting Test Areas
  • OSEP Include

11. Section 10: Family Report

• Entering a New Family Report
  • Sections of the Family Report
    • Activities
    • Fine Motor, Gross Motor, Adaptive, Social-Communication, and Social
    • Cognitive
    • Intervention Priorities
  • Viewing/Printing/Editing/Deleting a Family Report

12. Section 11: Child Reports

• Score Summary
• Graphed Scores
• Child Progress Record
• Provider Notes
• IFSP/IEP Summary
• Eligibility Cutoff Scores
• Present Level of Functioning
• Running Reports in Spanish
• Create Custom Child Report

13. Section 12: My Groups

• Creating a Group

14. Section 13: My Calendar
15. Section 14: My Reports

• Child Reports
• Aggregate Reports
  • Class Reports
  • Group Snapshots Reports
• Group Goal Planning Matrix Report

16. Section 15: My Toolkit
17. Section 16: My Profile

• Editing My Profile

18. Section 17: Help

Child Assessments

The Child Assessments page is the portal to AEPS assessments. By selecting a Child Assessments page from the left toolbar (e.g., Jenny’s Assessments), you will be able to view all of this child’s previously recorded assessments and fill out new assessments.

The Child Assessments page contains a list of all of the child’s Child Observation Data Recording Forms (CODRFs) and Family Reports, organized by the dates they were entered into AEPSi.

Creating a New CODRF

The CODRF Summary page is the first page of every child’s assessment and contains brief information about the child and the assessment. You are able to enter a narrative summary of the CODRF, select which areas you want included on the assessment, and choose to view the assessment in Spanish.

CODRF Summary

To create or edit a CODRF summary, click the Edit Summary button in the top right-hand corner of the CODRF Summary page.

You will see a box that shows a place for the CODRF Summary and each domain’s summary. Click inside each text box to add a summary.

Accessing the AEPSi Curriculum Reference Guide

Click the link or the associated image to view the relevant AEPSi Curriculum Reference Guide, which contains the curriculum content from either the AEPS® Curriculum for Birth to Three Years or AEPS® Curriculum for Three to Six Years.

Selecting Test Areas

On the CODRF Summary page, you will see a list of the six domain areas with options to select or deselect one or more of the areas (up to 5).

OSEP Include

If the child has been flagged as an OSEP Participant, an option will appear on the CODRF Summary page allowing you to include this assessment in OSEP reporting.

Filling in a CODRF

At the top of each domain page within an assessment, below the navigation bar, is the child’s name, the domain, and the assessment level, with options to view/edit that domain’s summary and a button to print that area of the assessment.

You may save your work on an area of the assessment at any time by clicking the Save Test in Progress button.

If you wish to finalize a domain, click the Finalize Area button at the bottom of the page. Once all active domains have been finalized, the test will be considered finalized.